The covid-19 pandemic has paralyzed economic, social, and spiritual activities across the world. Companies, organizations, and all sectors at large are changing from office-based activities to home-based offices.
Mobile applications and software that users have misused aid in meetings by sharing unethical and uncouth materials. Social media and network platforms are now aware that people are leaking personal information knowingly.
People join uninvited meetings to crush or disturb the proceedings and host a webinar to share obscene materials.
This paper gives some of the best security practices that are used to secure meetings from unwanted participants.
Configure default settings.
If you need to join a video meeting, use default settings instead. When joining, be extra careful to ensure all options are configured correctly; otherwise, you will be surprised by having uninvited guests. Test video and audio settings to make sure they are functioning well before the meeting.
Take time to familiarize yourself with the tool
Some video platforms are not easy-to-go tools. Download the software you want to use before the meeting and take a look at it. There is a need to familiarize yourself with them to avoid disappointment while at the conference. Learn how to mute the microphone, share screen, turn on the video and leave the meeting.
Confirm shared materials.
Sometimes you may end up in innocent mistakes with profound reverberations. To avoid such mistakes, make sure whatever you are sharing does not expose sensitive personal information.
Leave meeting host invite participants.
Avoid at all costs inviting other participants if you are not the host. This can be avoided by keeping the meeting credentials safely because you can unknowingly forward to awkward people.
Don’t publicly share meeting credentials
Meeting credentials should be treated as an office. To avoid the credentials falling into the hands of awkward participants, pay attention when forwarding links.
Include different passwords for entry.
Meeting links is enough for joining a meeting. However, private meetings can have extra security to preserve the information.
Attend and moderate the meeting.
If you are the host, be ready to act as if you are in an office. If someone is presenting and is forced to stop the presentation, remove the presenter from the meeting or lock it.
Use a platform that meets your needs.
Most of the video platforms are free and provide only the basic features which are prone to intrusion. Most companies are offering their platforms for free, and it is up to you to try to choose the best for your needs. If security and confidentiality are an option, do not just rush to use a platform because it is free.
Consider live streaming if you are dealing with numerous participants. Live streaming limits outsiders from disrupting the progress of the meeting, and you will deliver to your expectation.
Consider end- to-end encryption
End-to-end encryption helps in maintaining privacy for users. Cyberattacks have been an issue in the 20th century, and dealing with them is the biggest challenge. Data privacy should be an option when it comes to encryption.
To wrap up, video conferencing is the best way of conducting a meeting with remote participants, and misusing it can have negative repercussions. Meeting credentials should be preserved by all means.