Those companies who have adopted video conferencing as a practice, are seeing the advantages like higher return on investment, lower travel costs, and improved relationships within the company and with clients. The benefits, however, will only become apparent if you have the highest level of security when video conferencing. If not, you are open to cyber-attacks as well as losing critical company data.
The Importance of Secure Video Conferencing
It is just as critical for you to secure your video conferencing as you would any other area of your digital network. You may have to dedicate some time in doing so, but here is why it is worth it:
- You can securely share content
In today’s world, we need to be able to share content in real-time and be able to have all members of the video conference see the content. When your video conference is secure, you can share the content to your screens straightaway. This can be done from your mobile, PC, or video conference meeting room.
- It prevents unwanted listeners
Potential eavesdropping is video conferencing offers end-to-end encryption that will enhance confidentiality and the security of all the content shared and the conversations.
How to ensure your video conferencing is secure
In the first place, it is important that you work with the right network provider and video conferencing provider who have products and services that match your security needs. By asking questions about the following aspects, you will learn which video conferencing software and hardware is best for your company:
The need for Encryption
Data (both dormant and in motion) as well as all conversations, must be encrypted. For peace of mind, only consider network security and video conference providers that use 128-bit AES (Advanced Encryption Standard) and a TLS (Transport Layer Security) encryption by default.
Having a Firewall
A firewall should be in place and all systems, apps, and devices need to be put behind it. It is also wise to make sure the provider manages your traversals via an authenticated server.
Keeping systems Updated
Updating firmware is one of the easiest ways to keep your video conferencing system secure and safe from vulnerabilities. Updates should be frequent, automatic, and through a cloud-based service.
The Physical Security
Check where your provider keeps its data centers. Are they on-site? Do they have 24-hour security? Providers should ensure that their data centers are audited on a regular basis so that they are protected from break-ins.
Updating the Default Settings
We are all by now aware of the need to have a strong password that can’t be guessed easily by hackers. Using default administrative passwords will make it much harder for cyber-attacks. Don’t forget to password protect any confidential meetings too.
Remember the security of Home Networks
It’s all very well having a highly secure office network, but if you take your devices home and connect to your home network, you a still open to cyber-attacks. Hackers will be able to use this gateway to access all of your company’s files and devices. Here are some of the key things that need to be done when you and your coworkers/employees are working from home:
- Limit access to those who have approval
- Block all emails that have .bas, .exe, or .vbs extensions
- Update and test your home network frequently
Teach your network users about network security
Whether it’s your children at home or your staff in the office, many security breaches could be prevented with some education. Teach them not to be the weakest link in your system by doing the following:
- Use Virtual Private Networks or turn on the wireless network encryption to secure home routers
- Let people know what is considered a strong password and what isn’t, encourage people to change passwords frequently
- Make sure security settings are being used when joining a video conference
- Turning off devices when they aren’t being used
- Encourage people to be responsible when using both home and office networks
A lot of the security related to video conferencing is common sense and education. However, by making sure you are working with leading network and video conferencing providers such as GoRemote will ensure that you have the best security in place, so you can focus on enjoying the benefits.